For organizers
A practical guide to running your event on EventSpace
EventSpace Studio is the organizer's workspace. This guide walks through getting started and the choices you will make along the way.
Getting an organizer account
To keep the platform trustworthy, organizer accounts are approved by hand.
- Fill in the security key request with your organization's name, a contact person, an organization email and phone number, the organization's address, and a short description of the events you plan to run.
- Attach a proof of your organization, such as a college ID card, an authorization letter or a registration document.
- We review the request and email you a security key, normally within 24 hours.
- Create your account in EventSpace Studio. The details you already gave are filled in for you, so you only choose a password.
Designing the registration form
A good form asks only what you will actually use. A few tips:
- Start with the basics (name, email, phone) and add a question only if you need the answer on the day.
- Mark a question as required only if you cannot proceed without it. Long forms lose people.
- Use conditions to keep the form short. For example, show the "team name" and "team size" questions only when the participant chooses to register as a team.
- Use the preview to fill in the form as a participant would before you publish.
Pricing and payments
- Free events skip the payment step entirely.
- For paid events, the participant sees the entry fee and any payment fee before paying.
- If you already have a payment gateway account, you can request to use it for your event. We review requests and approve them once the details check out.
- You can also collect payment by QR code and approve registrations after checking each receipt.
On the day
- Create one or more staff passkeys and give them to your volunteers. They sign in to the scanner with the passkey, so you never have to share your own login.
- Keep the registrations screen open to follow check-ins in real time.
- For online and hybrid events, add the meeting link when you create the event. Registered participants can open it from their pass.
Afterwards
- Read the feedback participants submit and compare it with attendance.
- Design a certificate template once and generate certificates for the attendees.
- Run a quiz as part of the event and share the leaderboard.
Good practice
- Publish the event with the final date, time and venue. If something changes, edit the event and participants are notified.
- Say clearly in the description what the fee covers and what your refund policy is.
- Collect only the personal information you need, and use it only for running the event.